Code of Practice on Procurement of Supplies, Goods and Services
4.0
COLLECTION AND OPENING OF TENDERS
4.1
If a tender is to be received in physical form, it shall be required to be sealed and deposited in a strong double locked box marked "Tender-Box (投標箱)" provided for that purpose only and such box shall be securely located in a prominent place in the building. The two keys of the tender-box are to be separately kept.
4.2
Where it is impracticable or difficult to comply with the requirement under paragraph 4.1 above, the MC and the responsible person may accept tenders handed in or sent by post to the registered office of the OC or to a specific venue as resolved by a corporation resolution or an owners resolution4 . The tenders shall be properly acknowledged and kept safely.
4.3
All tenders shall be opened at the same time in the presence of at least three members of the MC or the owners' committee who shall countersign and date each of the tenders.
4.4
Notwithstanding the requirements of collection and opening of tenders set out in this section, where any procurement of supplies, goods and services by the MC or the responsible person is conducted under any Rehabilitation Schemes operated by the Urban Renewal Authority (URA)5 (including the "Smart Tender" Building Rehabilitation Facilitating Services), the MC or the responsible person should comply with all rules, guidelines and/or requirements relevant to the conduct of the tender exercise adopted in such service/scheme instead.
4 For the definitions of corporation resolution and owners resolution, please refer to section 2(1) of the BMO.
5 The Rehabilitation Schemes operated by the URA may be referred to via the following link: https://www.ura.org.hk/